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Management Tools for the Printing and Direct Marketing Industries
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Payroll

FEATURES AND BENEFITS SUMMARY:

Employee File

In addition to the 'normal' fields, the employee file includes:

Pay Periods Per Year
Normally the entire company is set up to receive a certain number of pay periods per year. However, the program allows you to override this information for certain employees. This is handy if you pay one group of workers by the week and another by the month, for example.
Extra Federal and Extra State withholding. This allows you to add a certain dollar amount to the normal federal or state calculation for each employee.
You can specify if an employee is specifically exempt from certain taxes. This is only used in unusual circumstances. The program is smart enough to know which taxes to withhold for 401K, not to withhold any taxes for non-taxable pay etc.
The Worker's Comp code allows you to organize your worker's compensation information for your reports.
Notes. You can keep a record of employee performance reviews or any other information that you would like on file in this free format field.
Vacation Hours to Accrue per Pay period. The system will add this number of vacation hours to the employee's vacation hours available on each pay period.
Dependent care benefits. Checkbox used for printing W2.
Eligible for EIC. If checked, this employee will receive an earned income credit.
Spouse also filing for EIC. Check if the employee's spouse is also filing for EIC. This changes the EIC calculation.
Specific control of the types of income and miscellaneous deductions that apply to this employee.
Miscellaneous deductions can be a flat amount or a percent of net or gross income. You can also specify a loan amount so that the system will automatically stop taking the deduction when the loan is paid down to zero.

Payroll Data Entry

When viewing employee information, you can organize employees by last name, or by employee number.
Allows after the fact data entry (from finished checks) as well as calculating withholding based on tax tables.
You can enter hours, earnings amounts or both. The calculated taxes and deductions appear on the screen for your review. You can also edit any amount if the automatic calculation is not appropriate for a given check.
You can tailor the order of income, tax and deduction entry to fit your needs.

Check Printing

You can design your check format to fit any payroll check.
After a check run you can re-print some of the checks if necessary. This accommodates printer problems during check runs.
Supports the Electronic Federal Tax Payment System (EFTPS).

Defining Taxes

The program allows you to define your own tax types along with calculations on how the tax is to be calculated. This is actually a simple programming system or "language" that allows you to define your own calculations. Don't worry, the program automatically sets up all the standard tax calculations for you. You don't have to be concerned about this feature unless you are a sophisticated user and want to do some fancy footwork.

Data Files

Income Types Defines each income type and allows you to control the General Ledger accounts affected, how it prints on the W2, which taxes to withhold, and whether to include the income type in gross wages or worker's comp calculations.
Miscellaneous Deductions You can have as many miscellaneous deductions as you like. Each deduction has a Payee, G/L accounts to post to and potentially an income type to offset (as is the case with a 401K deduction).
Tax File Each tax is defined in this file, you can even add your own if you like. If it is a state tax, you can specify which states the tax applies to in case you have employees living in different states. In addition to the usual G/L information, you can specify if the tax is to be withheld from the employee or paid by the employer. This is where you can define your own tax formula if you like.
Payee Each tax and miscellaneous deduction must be paid to someone. This is where the payee file comes in. The program calculates how much is owed to each payee and prints the appropriate checks when you give the word. This is mainly and name and address file plus an indication if the payee is to be paid through the electronic funds transfer, or through a physical check.

Reports

Pre-check Report Used to make sure that all information is entered correctly before printing checks.
Deduction Ledger Shows all miscellaneous deductions for the current check run.
Earnings Ledger Shows current month check detail as well as quarter to date and year to date totals for each employee.
Employee Check Register Can include Fed/State checks for check totaling purposes.
Fed/State Check Register Actually includes all checks written to payees (non employees) for taxes and miscellaneous deductions.
Monthly General Ledger
Employee Name and Address List
Employee Deduction List List of each employee and which miscellaneous deductions they are taking.
Employee Label This can be useful for mailings to employees or for handing out checks when you don't want to waste an envelope.
Employee Custom Report Allows you to design a report for a specific purpose. For example, you could print a report that shows which employees took a specific deduction during a given time period.
Employee Worksheets Useful for payroll entry.
Sick Report Details sick time taken by employees.
401k Report Shows employee 401K contributions and allows you to specify a formula for employer contributions which it calculates and includes in the report.
Time Cards.
Employee Quarterly Summary
Company Quarterly Summary
W2s

Other Features

Checkbook reconciliation.
Integrates with General Ledger
When you void checks, you can have the voided checks re-entered into the next check run. This would allow you to re-do a check run if you discovered an error after posting and accepting a batch of checks.
Checks are kept in detail form for the entire year. Summary information on reports is calculated from this detail instead of being stored in summary form.
No month end or quarter end close.
Print monthly or quarterly reports at any time, even for past months and quarters.
All information is kept on a calendar year basis for W2 information. However, you can still update General Ledger based on any desired date range. This accommodates companies with 13 periods per year and fiscal years that don't match the calendar year.
You can modify your own check, W2 and quarterly report formats.
General Ledger detail may be displayed. In other words, you can point to a given G/L account and look at all the detail that contributed to that account. This helps track down any errors or entries you question.
If you discover that one of your tax calculations was being stored to the wrong G/L account, you can fix the problem and re-print your G/L report. Since the program calculates the G/L information on the fly, the fact that the payroll was done at a time when the G/L account was incorrect will not cause a problem.

Payroll Screen

Payroll is powerful yet quick, accurate and simple to use. It allows you to enter the number of hours or "S" for salary and have the program automatically calculate all taxes and deductions.