Job Costing 5

Update History

Note: If you are using Press-tige Accounts Receivable or Estimating, you must use version 5.3.4 or later of A/R and 7.2.1 or later of E/M with Job Costing!

Version 5.2.3

• Inventory Valuation Report. An error was corrected which prevented the report from printing a complete page when printing papers.
• Paper File List Report. The paper size was moved after the basis weight.
• Customer List Report. The contact name and address can now be printed on the report.

Version 5.2.2

• Physical Inventory Worksheet. A # sign has been added to the basis weight. The size has been moved below the basis size instead of below the item code for easier readability. There was insufficient room to place it next to the basis weight.
• Paper File List. Moved Basis Weight right before paper size. Added option to print a blank line between entries. Added the full paper description, it was printing just the first 20 characters of the description.
• Inventory Valuation. Allowed the full paper description to be shown on the report. You now have the option of printing a blank line between entries. The column length for Used MTD, Used MTD, Price, Total and On Hand have been expanded.
• Remove Completed Jobs. Corrected the report that prints when the program is run so that the job description as well as the cusomter name is shown.

Version 5.2.1

• Physical Inventory Worksheet. Changed the format of the report to allow easier reading and hand writing in the actual on hand counts.
• Job File List. Added a sort by customer number to the report.
• Job Status - Change Posted Transactions. Added a search by customer number.
• Inventory Valuation Report. Changed the format to make it easier to read.
• Paper File List. Allows you to determine which items should be included in the report. If you select more items than will fit on one line, the program will put the extra items on a second line.

Version 5.2.0

• Physical Inventory Worksheet. A checkbox was added that allows you to include Basis Weight and Caliper on the report if you wish.
• Inventory Valuation. This report now includes Basis Weight on the paper version of this report, just to the left of the size.

Version 5.1.9

• Remove Completed Jobs. You can now specify an alternate database where detailed transactions will be placed that are removed from the main database during this process. This allows you to "have your cake and eat it too" so to speak.
• New Report. Shipped/Completed Summary allows you to see a summary of jobs that have shipped or have been invoiced. The invoice amount is shown along with a total cost of material. The material cost can optionally be shown by department.

Version 5.1.8

• New Report. Job Costing Invoice Report. This shows the invoice amount for each job (if present), otherwise similar to the job file list report.
• When Accounts Receivable is installed, Check for Errors in Data will no longer be allowed to rebuild the customer file. There was an error where clicking "Select All" in Check for Errors in Data would select the customer file, even though it shouldn't.
• When displaying reports on the screen, an attempt was made to make the font larger and easier to read. Experiment with the proper window size for best readability on your monitor.
• When program is started, it will now remember if it was in full screen mode or partial screen mode.

Version 5.1.7

• Report Generator. If your report included labor and material items and you had ranges specified on either Labor Code or Material Code, the report was applying these codes to both types of transactions. In other words, it was taking a labor line and ranging based on the material code range you selected, when it should have applied the material code range only to material transactions. This doesn't come up much, but when it does, the result is that some transactions might be left off the report that should have been included.
• Customer File. If you had Estimating installed AND Accounts Receivable was not installed, the program was not seeing the Estimating customer file. This has been changed so that the program recognizes the estimating customer file if A/R is not installed.
• Copy from Alternate Database. If the transactions you were copying were for new jobs that have not been created in your database, the program would not post these transactions. This has been corrected by creating any missing jobs in the current database so the posting will be complete. Remember, this feature is only to be used in unusual circumstances and should not be part of the day to day procedures when using Job Costing.

Version 5.1.6

• Remove Completed Jobs. If you specify a month # to remove transactions for non-chargeable jobs, you may get an Error 5 at line 21317 during the removal. This error was not serious as long as you did not stop the program, but let it continue. This error has been corrected on this version.
• New Feature, "Misc -> Copy from Alternate". This is a new function created to solve a very specific problem and should not be used by most people. This option allows you to copy transactions from another database into the current database. Make sure that you backup your data (File --> Backup Data) before attempting to use this option!

Version 5.1.5

• Profit/Performance History. It has just been discovered that the Windows version has been discarding the estimated time and cost as the job was removed from the detail file and stored in profit/performance history. This has been corrected on this update. Unfortunately, this will not change the fact that past jobs removed under windows will have no estimated cost or time.
• Profit/Performance History. An add/change/delete option has been added for this file in the Setup section. This will allow you to modify history information that is stored incorrectly. Be careful with this option!
• Report Generator. If you specified a range in upper case, the program was not finding it properly. Lower case worked ok. This has been corrected so you can type ranges in either upper or lower case.
• Item Add/Change/Delete. If, by chance, you had an item in the file with a blank item code, then that would be the only item that would come up if you tried to search for all items. This has been corrected.
• Job Status / Change Posted Transactions. When an item or paper is modified, it is now modified in the item or paper file as well. Quantity on hand and MTD and YTD used are updated.
• Security. Updated the program to work with the new ID program (version 1.1.2 and later).
• Item or Paper Add/Change/Delete. If your item or paper code began with the letter "D", the program thought this was a deleted record when you did a "Correct Only, Do Not Check" in check errors in data on these files. The result was that these "D" records were erased during the rebuild. This has been corrected on this version.

Version 5.1.4

• Job Add/Change/Delete. In version 5.1.3 I accidentally changed things so it won't let you save any job that doesn't have a valid ship date. It has been changed so that it does not require a date if "Not Yet Shipped" is specified.
• JC Reports, Report Generator. When selecting a range of item codes, the program was not finding anything. This has been corrected. Keep in mind that if you enter "SCI", then SCI must be the first three characters fo the item code for a match to be found.

Version 5.1.3

• Import from DOS. When importing paper, the program was not finding the cost for some versions of DOS Inventory. This has been corrected.
• Paper File List. Added the paper size to this report, right under the description.
• Data Entry. CTRL J repeats the prior entry. It now goes to the correct next field when entering just material or labor.
• Job Add/Change/Delete. If you specified a shipping status (eg. partial), but there was no ship date, the program was changing the ship status back to "Not Shipped". This has been modified to display a message instead alerting you to the inconsistency.

Version 5.1.2

• Data Entry. When entering material not present in the paper file, the program was confused if you entered "M" in the unit of measure and was pricing the item at 1000 times its correct price. The program was also confused when you entered "Per M" in the unit of measure for a paper. These problems have been corrected.
• Remove Completed Jobs. When removing jobs, not all jobs were being removed at one time as they should. This has been corrected.
• Remove Completed Jobs. Jobs with no activity were removed, but were not printed on the report. This has been corrected.
• Remove Completed Jobs. A total has been added to the report and the customer name and job description now print on the report.
• Remove Completed Jobs. The cost shown on the report and stored in the history did not reflect the optional markups that material entries can have (see Company Name Etc.). These have been added to this option so the totals should agree with regular costing reports printed by the report generator.

Version 5.1.1

• Report Generator. If you selected "Sub-total the First Data Field" when defining the report, AND the date was the second data field in the report, the program would not total properly and would show the first data field twice instead of showing the second data field in its correct position.
• Report Generator. Under the DOS program, the program would sub-total the third data field automatically if the first three data fields was the type of field that it made sense to total (eg. job#, employee, date etc.). The program was not totally properly when a date or job # was included in one of the first three fields. The result was that the second sub-total was not showing as it did in the DOS version.
• Import from DOS. If you are importing for the second time, the profit/performance history will not import properly. This has been corrected.
• Report Generator. On reports with a variance, an error 5 showed up when you started the report. This error did no damage, but was annoying.
• Report Generator. If you had two variance fields in a row, the second one did not calculate correctly.
• Report Generator. On Variance %, the percent is always shown as a positive number.
• Job File List. The ability to add comments to the report has been added. This is the comment field that is available in job add/change/delete.
• Data Entry. Added a feature where you can specify "Enter Labor Only", "Enter Material Only" or "Both", see Preferences. This allows you to streamline your data entry if you are only entering labor or material.
• Data Entry. The program was skipping from Quantity to the Material Code, skipping over the Unit Price. This has been corrected.
• Data Entry. When completing an entry, the next entry is automatically filled in with the date and starting time for the next entry (if entering starting time).
• Employee Time Card Report. Added the ability to sort report by employee # instead of just showing employees in the order entered.
• Job Status Report. Added the ability to have an ending as well as a starting job #.

Version 5.1.0

• Import from DOS. It seems that there were still a few problems with the import of inventory items, mainly paper. Hopefully these have all been corrected. You will have to re-import to have the items updated with correct values from the DOS program.
• Item File. The Unit of Measure has been changed so you can type anything you like instead of picking from a pre-chosen list. Only M and C change the way the extended price is calculated.
• Physical Inventory Worksheet. Expanded the description to show the entire paper description on this report.

Version 5.0.9

• Job Status Display. When displaying a job, you can now sort the items by date, employee or activity. You will find a "Sort By" box in the upper right portion of the screen.
• Change Employee Transactions. This is a new option which allows you to modify posted transactions organized by employee for a given date. This option also shows the "Starting Time", if entered, for each entry. Both of these features make it easier to edit time card information.
• Job Status Display. When trying to print a single job, the window does not come up in a portion of the screen you can see, this makes it difficult to print and has been corrected.
• Job Add/Change/Delete. When deleting a job in this option, the program now scans the detailed transaction file and warns you if you have transactions for this job. If you still want to delete the job, the transactions will be deleted along with the job.
• Check for Errors in Data. A new feature has been added. This is a separate command button called "Check Jobs vs. Detail". This checks the detail transaction file to see if there are any records for which there is no corresponding job in the job file. Make sure that the job file is free of errors before running this option. If missing jobs are found, you are asked if you wish to create the missing jobs. If you create the missing jobs, they will all have the job description "**Created**".

Version 5.0.8

• Report Generator. The feature which allows you to print "One Job Per Page" was not working. This has been corrected. It also allows you to start a new page each time the major sort field changes, whether it be Job, Employee or whatever.
• Changed the way you indicate whether you are using Job Costing, Inventory or both. It is now under "Preferences"

Version 5.0.7

• Physical Inventory Worksheet. The size has been added to this report when printing papers.
• Import from Estimating. You can now import departments and activities from the Estimating program to get started if setting up from scratch.

Version 5.0.6

• Import from DOS. The item file was not transfering the correct quantities from the DOS version. This has been corrected.

Version 5.0.5

• Import from DOS. The paper price was not coming across correctly. This has been corrected.
• Added Physical Inventory Entry to the Inventory data entry section.
• Display Error Messages. Minor error. When you printed the report, it said the report pertained to Accounts Receivable instead of Job Costing.
• Status Display. The Search button had kind of wandered off to the right part of the window.

Version 5.0.4

• Changed Posted Transactions. Changing the transaction date sometimes resulted in a damaged database. This problem has been corrected, but if you have a damaged data base, please rebuild it using Check for Errors in Data.
• Change Posted Transactions. You may now change the job number if you wish.
• Change Posted Transactions. For material lines, if you modify the item code, quantity or unit of measure, the extended cost will be recalculated. When modifying the item code, a description and new price will be looked up.
• Report Generator. If the report printed Completed Only or In Progress Only, the report was not working properly. Nothing was printing.
• Report Generator. Modified code relating to counting lines per page properly. It appears that it was not always correct.
• Reports. Sometimes very small print would cause a report to print very small in the upper left hand corner of the page. Code was added to hopefully prevent this.
• Data Entry. If you post to a job that is still on file but is already completed, the program will let you know.
• Data Entry. Modified the display at the top of the screen so that you can see more information. The job description was taken out to make room for such things as start and end time.
• Change Program Date. You can now click on the date in the lower right corner to change the program date.

Version 5.0.3

• Reports sent to the printer. On the previous versions if you set the font size to less than 8 points, it still printed 8 points. This has been corrected so that you can print wide reports with smaller fonts so you can print in portrait mode on your printer.

Version 5.0.2

• Report Generator. If you had a labor or material code range in a report, the report thought that no transactions matched and printed no report. This has been corrected.
• Report Generator. If you had a report whose title began with "*" or some other non-alphabetic character, it showed up at the top of the list of reports. Since "Reprint Last Report" is supposed to be the first report on the list, this wasn't correct. The program has been chnaged to deal with this appropriately.
• Report Generator. When displaying wide reports on the screen, the far right side of the display was not always being shown even though it printed ok.
• Report Generator. If you tried to enter a date before 1950, like 01011901, the program changed the year to 2001. Now if you specify a four digit year, it will not be changed.

Version 5.0.1

• Data Entry. Added a new feature under preferences, "Warn if Inventory Not on File". If this is not checked, then it will not report an error and make you re-enter if the inventory item you entered is not in the inventory file.
• Generated Reports. If you put a range in like "57 59" it did not work correctly.
• Generated Reports. The "Total Cost" was not picking up material costs if there were no other material items on the report.
• Generated Reports. Variance was not being handled correctly when the report was defined within the Windows version.
• Program Startup. Full company names are now shown instead of just company abbreviations.
• Estimated Cost Entry. The program was not posting transactions that had no hours on the entry line, even if there were dollars in the cost. This has been corrected.

Version 5.0.0 (Initial Version)