General Ledger 5

Update History

Version 5.1.9

• Corrected problem in Setup Financial Statements. If your account numbers were six digits in length, the program would not allow you to print these accounts on financial statements.

Version 5.1.8

• Detail General Ledger report. When showing a specific account, if that account did not have any transactions for the month in question, it sometimes displayed an incorrect balance for the account on this report.
• Journals. When printing journals for all months for the previous year, it would include all transactions older than the present year. This was normally not a problem, but was a problem if you changed from a fiscal to calendar year or vice versa.

Version 5.1.7

• Chart of Accounts Add/Change/Delete. If your add a new account, you sometimes get an error message, "Error 5 at Line 12624". This is just a nuisance error which caused no problem and has been corrected on this update.
• Detail General Ledger Report. If you selected all periods, it would print all transactions regardless of date. In some cases, erroneous dates may be present and should not have been included. This has been corrected.
• Data Entry. If you have an account # zero, the system would not let you post to it. This has been corrected. Typically, you should not have an account zero.

Version 5.1.6

• Period Date Range. If your year ends in February, the program showed your year end as 2/28/00 when it should have been 2/29/00 because 2000 is a leap year. The problem showed up on all reports and has been corrected.
• Transaction Entry. If you enter an account # that is not on file, the program will now ask you if you wish to add the account now. If you answer Yes, you will be taken directly to the "Add a New Account" screen.
• Printer Settings. All "Setup Printer" command buttons have been removed. To change the printer setting when in a report option, just click on the printer name itself. This change was made to make it consistent with the other Press-tige programs.
• Displaying Reports. If you display a report on the screen and do not print it, then you will be returned to the report from which you came, otherwise you will be returned to the G/L starting point. This change was made to make G/L more consistent with the other Press-tige Programs.
• Generally, moving between fields during data entry should be done by pressing the Enter key to move forward and SHIFT TAB to move backwards. Some of the G/L screens didn't accept the Enter key to move forward and forced you to either use the mouse of the TAB key. This has been changed.
• Journals Report. Speeded up date checking section so report will display/print faster.

Version 5.1.5

• Security. G/L has been modified to work correctly with the ID (security) program update version 1.1.2 or later.
• Out of Balance Posting Problem. If your batch was exactly one cent out of balance, the program didn't detect it and it posted an out of balance batch. This has been corrected on this version.
• Financial Statements. If you enter "eof" at the end of your financial statement setup, the program will take this as the end of the file and not read any more. This is an easy way to make sure that you don't have a lot of blank lines at the end of your financial statement, or you can put comments to yourself after the "eof" if you like.
• Restore Data. If you have multiple backup files, the program now sorts in date order correctly, newest on top.
• Printing. The printing routine was modified to hopefully eliminate the "tiny type" that sometimes shows up on laser printers.
• Financial Statement Setup. Added the ability to add an account to the chart of accounts while in this option. See File --> Add Account to Chart of Accounts (or CTRL A).
• Financial Statement Setup. Added a message at the bottom of the window to let you know what was saved when you select File --> Save (or CTRL S).

Version 5.1.4

• List of Period Dates. In certain fiscal years, the last period of the year was being shown with the wrong year, only off by about 91 years or so. This was corrected.
• Startup. Added full company name to the startup screen to assist those doing books for many companies.
• Program startup. The program now remembers correctly whether the G/L windows was maximized or not when the program was shut down.

Version 5.1.3

• Check for Errors in Data. When checking the detail vs. summary, the program was not detecting a discrepency if it was one cent. This has been corrected.
• Detail General Ledger. If there is a transaction found, but the account number is not in the chart of accounts, the program became confused and issued a report full of errors. This shouldn't happen under normal circumstances, but has been corrected in this version.

Version 5.1.2

• Transaction Entry. When entering a batch, you can now automatically change the sign and change of date of all transactions automatically. This is useful when you have entered a batch with the wrong date, or you wish to reverse an earlier posting.
• Deleting Accounts. When deleting an account, the program asks where you wish to move transactions that belong to the deleted account. The program was not functioning correctly, in that it did not find all transactions from the old account. This has been corrected.
• Working Trial Balance. The report was earlier modified to show total debits and credits at the bottom of the report. Unfortunately, it was actually showing the total debits where the total credits should be. This was corrected.
• Print Financial Statements. When gathering totals, the screen was showing one of the check boxes when it shouldn't. Just a cosmetic change.
• Error in Detail Transactions. I ran across a database which had some entries in the detailed transaction file with no account number. The system became confused between account zero and an account that was completely blank. The error correction routines have now been modified to deal with this situation.

Version 5.1.1

• Printing in General. Two changes have been made in the way the program handles printers:
  
  The selected printer is displayed in the window so you can tell which printer is selected without clicking on the "Printer Setup" box.
  
  When you select a printer which is not the default, the default printer is not changed on the system.
• Transaction Post. When posting an out of balance batch, an extra error line is now printing making it more clear that a transaction was posted to the variance account.
• Transaction Post. When posting multiple batches at one time, the program was combining the journal summaries on the second and following batches.
• Working Trial Balance. Added the total debits and credits to the bottom of the report.
• Financial Statements. Heading 2 is now automatically set to the starting and ending date of the period. Heading 1 is now correctly recognizing leap years.
• Financial Statement Setup. You can now print the summary total formulas.
• Company Name etc. The ability to mark periods as closed has been added. You will not be allowed to post to any period marked closed. This is designed to guard against accidental postings to incorrect periods since there is no period close option in this program.

Version 5.1.0

• Printer control. The program was saving the wrong indent and fontsize information in the "Printer Setup" area. This may have caused font size problems or cause the indent feature to not work properly.
• When starting the program, if the data folder contained no general ledger data files, an error occurred. This was corrected.
• Posting. If there is only one batch to post, the program no longer forces you to select that line before posting.
• Backup and restore. These functions would not work if the company abbreviation (file extension) was less than three characters.
• Import from DOS. If you had current period transactions (in Option 20) that were not closed, these did not come over correctly. If you imported with an earlier version and have this problem, it can be corrected in "Correct For Errors in Data" (see Miscellaneous).

Version 5.0.9

• Note: This version was written with an updated programming environment which requires you to reload the glsystem.exe file and re-install on your computer. Please do this at the same time you update to this version.
• Transaction Entry. A "Post" button has been added so you can go directly from transaction entry to post the transactions.
• Also, when entering multiple lines, CTRL J will repeat the last account number entered.
• At program startup, 1) Company abbreviations will be sorted, 2) You can use the arrow keys to move up and down the list and either press ENTER or use the mouse to make your selection, and 3) The program will remember your most recent selection and make it the default.
• Financial Statements. Commands like [$CA101] produced a zero result. This has been corrected to show the $ before the number as it should. Also, arithmetic operations like [CA101*#.50] will now work properly.
• When creating a new company immediately after starting the program, the program would lock you out of options. This forced you to end out and come back in again to resume. This has been corrected.

Version 5.0.8

• Transaction Entry. Hash total added to the screen. The batch totals were not being updated consistently, this has been corrected.
• Posting multiple periods. The system now allows you to post multiple periods at one time. The system posts each period as a separate batch automatically. A bug was also fixed which caused multiple month postings to post incorrectly.

Version 5.0.7

• Import from DOS. Beginning year balances were being re-calculated as previous year and two years ago data was being imported. This has been changed to just bring across what was in the DOS version, even if it does not appear to be in balance with itself.
• Error Check. New feature added - Check Beginning Balances. This option checks to see if the current year beginning balance matches the previous year beginning balance plus the periods activities for the year. Does the same with the previous year beginning balance. Keep in mind that you may have some cases where these values do not add up intentionally. One example is where you have multiple retained earnings accounts and manually distribute between them at year's end.
• Backing Up Data. In some cases you may see an error when backing up, "DynaZip Zip Warning, Could Not Open for Reading" etc. This means that the DynaZip program (a program I purchased and use within Press-tige applications) is having a problem. One "bug" I have found is that folder names with a space in them can cause problems for Dyna Zip. To correct the problem, move your data to a folder with a more simple name, one without spaces.

Version 5.0.6

• Financial Statement Setup. When loading a financial statement format, every 2000 characters or so, the program was inserting an extra carriage return (new line character). This caused the financial statement format to print incorrectly. This has been corrected in this version.
• Financial Statement Setup. If the summary total formula file did not exist, the program generated an error message, when it should have simply returned an empty file.

Version 5.0.5

• The Enter Key. The entire program has been re-worked to allow the use of the Enter key throughout. On data entry screens, you can now press the Enter key to move between fields. When selecting an item from a list, you can use the arrow keys to move around, then press the Enter key to select. It is now possible to do transaction entry without using the mouse or pressing the TAB key.

Version 5.0.4

• Corrected an error when entering Beginning Year Balances. It allowed you to enter the balances, but when exiting the option, it copied the wrong values to the chart of accounts file.

Version 5.0.3

• A Search option was added to the Miscellaneous section. This allows you to search the data files for specific information. Useful for hunting down posting errors. NOTE: You must load id.exe 1.0.4 or later with this update (if you are using the id.exe program for security).
• Added "actual date posted" to the transaction file. This will allow you to determine exactly when a transaction was posted and by whom (if you are using the id.exe program for security).
• Import from DOS. When importing the transaction entry files, the program was reading the entire file, rather than just the active lines. This resulted in getting some old transactions in the current data entry file. This has been corrected on this version.
• Detail Transaction Report. When showing all months, it wasn't always totalling at the correct point.

Version 5.0.2

• Added ability to import transactions waiting to be posted from the DOS program.
• Error Check / Correct was not behaving correctly when comparing detailed transactions to summary information stored in the chart of accounts. It missed an error when the chart of accounts had non-zero summary information but there were no detailed transactions behind the summary.
• Secondary financial statement formats were not being imported from DOS.
• Financial Statements. Sometimes error 5 at 20273 occured when forming financial statements. This has been corrected. Keep in mind that this program uses 15 spaces to represent dollar amounts. Make sure you allow enough room on your financials for each dollar amount.

Version 5.0.1

• Import from DOS. When importing detailed transactions, only transaction dates that match the appropriate year will be imported.
• Company Name Etc. Program asked that you specify starting date for the year, when the retained earnings was the field actually left blank. Company name was limited to 25 characters, instead of the 40 that it should be.
• Check Errors in Data. Will not allow this option to be run until Define Period Dates has been established (see Setup).

Version 5.0.0

• Initial Version