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Accounts
Payable
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| FEATURES
AND BENEFITS SUMMARY: |
| Data
Entry |
- Streamlined
keyboarding with optional use of the mouse.
- When
entering invoices, the "Voucher Date" determines the accounting
period and the "Invoice Date" determines how the invoice
will be aged.
- Each
transaction has an optional comment field to be used when
extra explanation may be required.
- A
new vendor or distribution code may be added without leaving
data entry.
- "Print
Check(s) Now" button for emergency checks. Like a manual
check, only the computer prints it for you.
- When
posting invoices from vendors, the program checks to make
sure that the invoice # being entered wasn't used previously.
- Invoices
and Credits may be entered on the same screen.
|
| Reports |
- Open
Vouchers Shows all open invoices sorted by vendor. You can
show the report "as of" a certain date to allow closing
a period after posting to a newer period.
- Distribution
Reports Shows detailed or summary data organized by Distribution
Code (G/L Account number).
- Check
Register The program keeps the checks for an entire year
and allows you to organize the checks by vendor or check
number. If desired, a complete breakdown of each check by
Distribution Code can be shown.
- Cash
Requirements Predicts cash requirements based on the posted
unpaid invoices.
- Detailed
Aging of Due Dates Sorts all unpaid invoices according to
due date, providing a running balance as it goes. This is
useful for determining which invoices need to be paid now
without having to look through invoices that are not yet
due.
- Aging
Reports Similar to Open Voucher Report, but ages each item.
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| Check
Printing |
- Check
format is customizable. You can use continuous or laser
checks with any desired format.
- Allows
printing of summary or detail check stubs. The summary stubs
show one line per invoice and does not break it down by
distribution code.
- You
may also instruct the program to force all checks to fit
on one check stub to avoid printing additional voided checks
just to see the rest of the check stub.
- After
a check run you can re-print some of the checks if necessary.
This accommodates printer problems during check runs.
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| Select
Items for Payment |
- Allows
three ways to select items for payment
- Automatic,
based on due date and discount date
- Individually
by vendor
- or
you can view invoices by due date and select them for
payment by clicking on them.
- You
can verify correct selections by printing the Selected Items
report and then print checks.
- Manual
and partially paid invoices are supported.
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| Purchase
Orders |
- Open
orders can be entered and optionally printed. Order entry
is integrated with Inventory Control.
- When
received, orders can be matched with invoices for automatic
entry into Accounts Payable and optionally into Job Costing.
- Orders
are kept historically for later searching.
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| Other
Features |
- Checkbook
reconciliation.
- Month
end close allows you to have the program check to see if
you are in balance before closing.
- 1099's
- A
transaction can be removed from the open items without having
to enter a credit.
- Vendor
Status Display allows you to see paid transactions and when
you paid them.
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| Accounts
Payable |
| Flexibility
of choosing which invoices to pay is a key part of the accounts
payable system. This screen shows an example of how an individual
invoice can be selected for payment. |
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| Purchase
Orders |
| Purchase
Orders is an integral part of the Accounts Payable system. A
history of orders is kept, an automatic update into Accounts
Payable is included as well as Job Costing. |
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